Requirements for All Practices and Rehearsals

  • Fine Arts Activities Conducted Outdoors

    • Students and staff must maintain at least six feet of distance from all sides when not actively practicing or rehearsing. When actively practicing and rehearsing, students and staff should maintain at least ten feet of distance from all sides when possible.
    • Organizations should limit the total number of participants based on available space to allow for the appropriate distancing between students and staff.
    • Any equipment, such as keyboard instruments, must be thoroughly disinfected before being used by a different group.

    Fine Arts Activities Conducted Indoors

    • Students and staff must maintain at least six feet of distance from all sides when not actively practicing or rehearsing. When actively practicing or rehearsing, students and staff should maintain at least ten feet of distance from all sides when possible.
    • Indoor practices and rehearsals can be conducted up to a maximum of 50% capacity. This is subject to change pending new guidance or occupancy restrictions announced by the Office of the Governor. (July 8th update).
    • Organizations will limit the total number of participants based on available space to allow for the appropriate distancing between students and staff.
    • Any equipment, such as keyboard instruments, must be thoroughly disinfected before being used by a different group.

    Requirements for All Practices and Rehearsals

    The lead teacher of each of our fine arts program or class will be responsible for ensuring that the health protocols are being successfully implemented and followed for any scheduled practices/rehearsals on site. If there is more than one BISD Fine Arts Director on staff for said activity, this designation will fall on the Head Director.  Any district questions or clarifications needed fall on the Coordinator of Fine Arts Ken Peach. 

    Organizations must follow all requirements of state and local authorities in addition to the requirements below:

    • Establish a pre-screen routine for any after-hours practices and rehearsals - Complete a daily check-in/temperature check/health questionnaire prior to rehearsal or meeting. *See Daily Screening in Supplementary Information below.
    • Attendance at practices and rehearsals must be optional for students and in compliance with the rules for summer fine arts programs practices and rehearsals. 
    • Attendance records must be kept by the director(s) (recommended Cut Time or Google Classroom). These records must be accurate to ensure the ability for notification and contact tracing in the event of a positive case.
    • Students will not be required or allowed to make up missed days or practices.
    • Students must report to practices and rehearsals in proper attire and immediately return home to change clothes or shower at the end of the session. Students will not have access to locker rooms and/or shower facilities.
    • During practices and rehearsals, staff must ensure appropriate social distancing, hygiene, and safety measures are implemented.  Students and staff should maintain at least six feet of distance from all sides when not actively practicing or rehearsing. When actively practicing and rehearsing, students and staff should maintain at least ten feet of distance from all sides when possible. 
    • Organizations must have hand sanitizer or hand-washing stations readily available in the practice and rehearsal area. Students and staff should be encouraged to use it frequently.
    • All surfaces in practice and rehearsal areas must be thoroughly disinfected throughout and at the end of each day.
    • No clothing or towels may be laundered on site or shared during practices and rehearsals.
    • There can be no shared water or food.
    • Organizations must plan for entry and exit procedures specific to your fine arts areas.  This will reduce the number of students and parents congregating outside and/or mixing around the classroom, practice areas and parking areas. 
    • BISD does NOT currently plan to offer transportation for summer activities.  Transportation for fall activities will be updated soon.
    • Organizations will limit the total number of participants based on available space to allow for the appropriate distancing between students and staff.
    • All  fine arts equipment used during a session, must be thoroughly disinfected before being used by a different group.  If a student uses a piece of equipment, that equipment must be thoroughly disinfected before another student uses it.
    • Fine Arts Programs should consider having students remain with a single group or cohort to minimize the number of students and staff that must isolate if a case is confirmed. For example: If a student in one cohort tests positive for COVID, the student and that one cohort must isolate. If that student was part of several cohorts, then the student and all of the cohorts they were a member of would have to isolate.
    • Any student or staff member living with someone who experiences any of the symptoms of COVID, whether they have a positive COVID test or not, should self-isolate for two weeks. *For more information see Individuals Confirmed or Suspected with COVID-19 in Supplementary Information below.

    Suggested Individual Student Supplies (in general for after school practices/events)

    • 2 Filled water bottles, clearly labeled with the student name
    • Personal mask for use when not actively rehearsing (worn around neck when rehearsing).
    • Personal packed snack, lunch or dinner (NO SHARING OF FOOD OR DRINK)
    • Personal hand sanitizer that contains at least 60% alcohol
    • Personal bag with sunscreen, sunglasses, a personal hand towel, and personal hygiene supplies (ABSOLUTELY NO SHARING IS PERMITTED)

    Arrival for After hours Fine Arts (general terms)

    • A specific rehearsal schedule will be provided by the director in advance of rehearsal.
    • Students, faculty and adult volunteers should self-check prior to leaving their house.
    • Students should arrive only during the designated time. Students should not arrive early.  If arriving early, plan to wait in a vehicle until the screening window begins.
    • Students are required to arrive dressed in rehearsal attire. Changing clothes on campus will not be permitted. Students will not be permitted in dressing/locker room areas or shower facilities, and therefore may not store personal items lockers in dressing/locker rooms. Students should bring one small bag for personal items and should not touch one another’s bags. Personal items should be taken home each day.
    • Upon arrival, directors or trained adult volunteers will be waiting for screening and temperature checks of all rehearsal participants including adult volunteers. Face shields and thermometers will be provided for the adults taking student temperatures. The student should turn to the side, not face the adult directly, as temperature is being taken.
    • Students and volunteers complete a Google form survey (created by the campus director) on their phone as they arrive. The daily spreadsheet resulting can be used as an attendance document. If the student doesn’t have a phone, the adult taking temperatures could enter the information for the student. Questions listed below should be included in the daily survey.
    • Head directors are required to ensure accurate daily attendance is documented and records of attendance are retained and accessible for later reference. Attendance should include adult volunteers and staff. Students will not be required to make up missed rehearsals.
    • There will be no physical contact upon arrival or at any time during rehearsal, and no physical forms of encouragement (no high fives, fist bumps, etc.) during rehearsal.
    • Students and approved volunteers must follow one-way traffic patterns for entry and exit of rehearsal rooms. In instances where only one door exists, make it one way before rehearsal, and the opposite after. No simultaneous opposing traffic. The traffic patterns should be clearly marked in advance by the directors.
    • Any equipment (i.e. Yoga Matts, Keyboards,, etc. must be used by only one individual per day and must be disinfected after use).

    Required Rehearsal Protocols (general terms)

    • Faculty, employed staff, and adult volunteers must wear a mask at all times. Students must wear masks when not actively participating.
    • Students, faculty and adult volunteers may consider using gloves in addition to the mask requirement. Regular hand washing or the use of hand sanitizer is expected.
    • Access to hand sanitizer containing at least 60% alcohol should be available throughout the indoor and outdoor practice areas for our Fine Arts areas. Everyone on site should sanitize on the way in and on the way out of the areas, and should sanitize hands on every break.
    • All personal items and supplies must remain in personal social distancing space designated in the fine arts areas.
    • Adult volunteers are not to pass out any food, water, or hand out equipment to students. Adult volunteers must maintain 6 feet of distance between all students and faculty from students actively participating in the rehearsal/classroom.
    • No props may be shared. If any students works with any props, it must be assigned to only that student, clearly labeled and sanitized by that student at the end of each rehearsal.
    • At the end of each session, students, adult volunteers, and employed staff are responsible for personally sanitizing personal spaces.
    • Students are not to congregate at the end of rehearsal or in the typical Band/Orchestra/Dance Halls.. They must maintain 6 feet of social distance as they are picked up. Pick up times may be staggered to ensure students do not congregate while waiting for a ride home.
    • It is strongly recommended that students shower and change clothing immediately when they return home.
    • No clothing or towels may be laundered on site at the campus.
    • Faculty or assigned student leaders will sanitize any shared equipment after each session of use (this includes matts, props, chairs, keyboard, musical instruments etc.) per guidance from BISD Operations. 

    End of Rehearsal Cleaning Procedures

    At the conclusion of your rehearsal, the following steps will be taken:

    1. Director or trained adult volunteer sprays each chair, tabletop, any surfaces touched, including mats, with a sanitation cleaning solution (provided by district).
    2. Students wipes and dries their chair and any prop they have touched and disposes of the paper towel in the trash can.
    3. If the equipment needs to be racked, the students, lining up and remaining 6 feet apart, will rack their chairs and music stand on the storage rack. The chair and music stand storage racks are kept in the rehearsal space overnight.
    4. A faculty member, parent volunteer, or custodian mops the floor with an alcohol-based solution nightly. The responsibility of the custodian to mop the floor should be determined by the campus principal.

    Uniform Distribution (Marching Band / Drill Team / Tuxes etc):

    • If measurements are required, detailed instructions about how to take measurements should be distributed electronically, and the student should have a family member assist them in taking measurements and submit the measurements electronically to the director - Google Forms.
    • Students should not try on uniforms at school. Locker rooms are closed and changing of clothing is not allowed at this time.
    • It is recommended that uniform distribution happen after the school year begins, in case guidance changes to allow for students to try on uniforms.
    • If it is necessary to sign out uniforms to students prior to the start of school, the director will share a schedule with parents/guardians/students for curbside pick-up of assigned uniforms and accessories. The driver should pull up at their scheduled time and pop the trunk. The director will place the items in the trunk and take a photo to document the items that were checked out to the student.
    • If the student takes the uniform home and then returns it because it doesn’t fit, it must remain quarantined for 72 hours before another student can take the uniform home.