Facility Use and Rentals

Step 1: Registration Process

Before you can reserve a facility, you must register your organization by creating an account in our online system.                

To register:

·         Go to Facility Use Calendar

·         In the upper right corner, click on “Log in to Request Facility Use”.

·         Click to Create an Account.

·         Read and agree to abide by terms and conditions.

·         Fill out contact information including name, email address, phone number, address and a password. All passwords must contain at least six characters and can be made up of any combination of letter, numbers and/or symbols. Passwords are not required to include any capital letters and are not case sensitive.

·         Click Save & Next.

·         Provide organization information.

·         Click Save & Next.

·         Submit Request.

Registration requests will go to campus administration for approval. You will receive an email confirmation once your request has been approved. 

Step 2: Submit a Facilities Rental Request

Once your organization has been approved, you may submit a rental request. These requests must be made at least 15 days prior to the event. 

·         Go to Facility Use Calendar.

·         In the upper right corner, click on “Log in to Request Facility Use”.

·         Log in using the email address and password submitted as part of your registration.

·         To check availability of the facility, use the filter buttons to choose a location and date(s). 

·         Click the Request Facility Use tab at the top of the page. You have two choices:

1.       The Normal Schedule allows you to request from 1 to 20 events. All events should be in the same room(s), at the same time over different days.

2.       The Recurring Schedule allows you to choose up to 100 events in the same room(s), at the same time over different days. These events are scheduled on a recurring basis. (i.e. every Monday and Wednesday for a month or every Sunday for 6 months, etc.)

·         Fill out the form which asks for the event title, description, school or room/building, date(s) and start/end times. 

·         Click Check Availability.

·         Request services

·         If the room/building is available, agree to the terms and conditions of the Facility Rental Agreement.

·         Provide Insurance information.

·         Final approval of your registration request will not be approved until you have supplied a current Certificate of Insurance. 

BISD Rental Guidelines

Organizations (Requestors) shall purchase, provide and keep in effect during the use period, pursuant to District Policy, a liability insurance policy, or rider to an existing policy, naming as additional insured “Boerne ISD, its officers, employees, and agents,” which will provide coverage in the amount of $500,000 for property damage and $1,000,000 per occurrence for personal injury (including death).  Coverage provided by such policy or rider must apply to the death or injury of any person and the damage to property that result, directly or indirectly, from the intentional or negligent act or omission of Organizations (Requestors) officers, agents, employees, guests, or invitees during the use or occupancy of District facilities.  Such insurance shall be with an insurance company or companies authorized to do business in Texas, under policy or policies acceptable to the District and provided prior to facility use.  The Organizations  (Requestors) must provide the District with a certificate of insurance attesting the existence of a policy or policies providing coverage required.  Policy deductibles shall be the responsibility of the Organizations (Requestors) for any claim (s).

This is official and formal notice that the Boerne Independent School District is considered a governmental entity to which the State of Texas immunity laws apply. As a result, the District cannot and will not be responsible for injuries to members or guests associated with the Organizations (Requestor) and the District will not be responsible for the loss, damage, or theft of any property owned by the Organizations (Requestor), its members, or guests. Under no circumstances will the District be responsible for medical expenses associated with any such injuries.

If seeking to rent the facilities at the reduced rate, a copy of the 501(c)3 "Letter of Determination" as provided by the IRS or any other documentation showing non-profit status is required.  Please attach when submitting a Facility Request.  Not required for Governmental Entities.